5 Simple Ways To Maximise The Impact Of Fleet Management Software

With fleet management software more widely adopted than ever before, fleet managers now know far more about the performance of both drivers and vehicles than they did previously. GPS-based fleet telematics is continually providing in-depth insights, allowing for streamlining of fleet tracking management process, enhanced customer service and - ultimately - having a positive impact on bottom-line profitability.

But how can managers make the most effective use of fleet management software? Essential to this is ensuring that the information captured by fleet tracking is focused on driving impact in the right areas. Here are five straightforward ways to achieve this.

Utilise your trip report

Trip reports provide a range of relevant data relating to journeys undertaken by fleet vehicles - including start and end location, driving time, on site time and any custom actions taken that are monitored by the vehicle’s PTO (power take off). This information can help you maximise fleet productivity and minimise downtime by getting visibility into remote workforce activity. One of the most effective ways to use this data is measuring drive time vs. time on site. In the construction and service industries, increasing time on site can have a significant impact on business efficiency.

Create site and geofence alerts

This is another simple tool for sending alerts when vehicles arrive at or leave specific locations. This is useful when it comes to identifying vehicles that enter locations they shouldn't, as well as enabling fleet managers to notify customers of an impending arrival. This is particularly important for businesses making multi-stop deliveries, as any reduction in on site downtime can really assist drivers adhere to a busy schedule.

Take advantage of nearest vehicle search

When in a responsive environment, using the nearest vehicle search function is a great way to improve response time and hence customer service. It also helps to reduce fuel costs and boost productivity by reducing driving distance and drive time. This is also a great feature for businesses in the transport industry, helping them quickly establish if they can take advantage of a backload opportunity.

Measure idling

The clear reporting provided by telematics systems can show when a vehicle's ignition is running even when the vehicle is stationary. Monitoring and measuring this makes it easier to cut fuel consumption and CO₂ output. With many big businesses and fleet operators focusing on improving the environmental impact of fleet vehicles CO ₂contribution, using this as simple report is a really simple way to kick start your environmental policy.

Set calendar templates

Calendar templates are an excellent tool for identifying unauthorised vehicle use. They enable reporting and alerting on any vehicle activity that takes place outside of working hours, helping fleet managers to not only reduce expenditure on fuel but also meet requirements such as for fringe benefit tax legislation. Many customers schedule unauthorised vehicle use reports to be sent to them at the start of every day, or every week as part of a vehicle usage policy.

These simple measures can help you use fleet management software to deliver tangible improvements to the performance and efficiency of your fleet. This is one of the key reasons why fleet management software continues to be so enthusiastically adopted by so many fleet operators.