Why fleet businesses should switch to eRUC in a post-3G world

Managing road user charges (RUC) for a fleet business can be a challenge. With the right electronic solution, it doesn’t have to be. Both Spark and One New Zealand’s 3G networks will officially shut down starting from the end of 2024, presenting the perfect opportunity for fleet businesses to switch to a future-proofed electronic solution for managing RUC and fleet management system, especially when licence discounts end after 30 June, it’s more important than ever to streamline operations and ensure compliance.

What exactly is eRUC, and why is it beneficial for your fleet business especially in the post-3G era? Let’s dive in.

What is eRUC?

eRUC, short for Electronic RUC, refers to electronic systems that simplify the process for businesses of paying road user charges in New Zealand. Instead of purchasing and displaying paper licences, you can use a small electronic device in your vehicle, called an EDR or Electronic Distance Recorder, that automatically displays, calculates, and records your RUC usage. These EDR devices typically sit in the cab of the vehicle facing out, or on the hub of heavy vehicle trailers. This means no more manual calculations, no more paper licences to keep track of, and no more worrying about compliance issues.

The benefits of eRUC for fleet businesses

As a fleet manager, you already have enough on your plate. Here are just a few ways an eRUC solution can make your life easier:

• Cost savings: only pay for the RUC you actually require, rather than purchasing licences too far in advance that can hurt your cashflow.
• Time savings: remove the time-consuming process of calculating and managing RUC by automating the task of managing RUC.
• Compliance: reduce the risk by keeping digital information with an approach that allows for easy access to records and reports to demonstrate compliance at the click of a button.
• Flexibility: easily add or remove vehicles from your fleet, or purchase RUC for specific time periods (such as a week or a month) rather than being tied to annual licenses, all at your discretion.
• Accuracy: Manual calculations can lead to errors, but digital information via an eRUC solution ensures accurate recording and reporting on usage.

Choosing an eRUC service provider

Now that you know why an electronic system is beneficial for your fleet business, it’s time to choose the right service provider.

It is important to note that being an early entrant in the market does not guarantee the provision of the best service. Instead, prioritise finding a provider that excels in customer support, offers user-friendly technology, maintains competitive pricing, and most importantly, provides a well-rounded solution that meets all your fleet management requirements. Managing RUC is important but is only a piece of a wider puzzle.

During your search, consider aspects such as responsiveness of support and the breadth of professional services as it can ensure the ongoing success of your partnership with the provider. Their assistance can greatly impact your experience with the system and its success. Additionally, opt for a provider that offers user-friendly technology and inclusive package to ensure a smooth transition and ease of use for your fleet management operations.

Lastly, while considering pricing, keep in mind that the most affordable option may not always be the most suitable one. Instead, strive to strike a balance between competitive pricing and the quality of features or services you get.

Your safe bet with Teletrac Navman

Teletrac Navman RUC Manager is an eRUC solution that manages, purchases, displays, and updates road user licences in real-time. With the ability to automatically track vehicle mileage and use high-definition GPS data to calculate road activity, RUC Manager ensures you’re compliant with accurate data to maximise refunds.

With the ability to manage RUC by vehicle and or trailer, the electronic distance recorder (EDR) affixed to the windscreen of the truck or fitted to the hub of a heavy-trailer, RUC Manager enables your business to streamline the entire RUC process and automates compliance. The large, clear, scannable display eliminates the need to crawl under the trailer to read the screen.

When paired with TN360, Teletrac Navman’s AI-enabled fleet management solution, you get a comprehensive view at your business’s operation. From driver applications on an in-vehicle touchscreen device that delivers digital tools direct to the operator, right through to back-office administration digital transformation, there’s a solution that is available to meet your needs. Installation across your fleet is a breeze, with a network of technicians across all regions of New Zealand, Teletrac Navman can get you on the road to success sooner. 

Compliance made easy

Following the end of the RUC discount on 30 June 2023, it’s crucial for fleet operators to take action and implement a more efficient and cost-effective system for RUC management. Such a system not only helps to recoup lost dollars but also generates a quick return on investment, allowing you to reinvest money back into your business. By focusing on improving efficiency and reducing costs associated with RUC management, fleet operators have the potential to increase cash flow in the future. It’s an opportunity to optimise operations, achieve financial stability, and improve overall productivity for your fleet.

With New Zealand’s 3G networks closing down and RUC discounts ended, now is the perfect time to make the switch to eRUC. Choose a service provider with intelligent solution that can do all the heavy-lifting, and your fleet business will thank you.