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What is Fleet Management Software?

What is Fleet Management Software?

Fleet Management Software is an essential tool for today’s fleet managers, dispatchers, and business owners, allowing them to accurately track and manage the movements and details of an entire fleet in real-time. The software integrates and interprets data collected from GPS trackers, machine diagnostics and other software programmes to give users in-depth insight — all from behind a computer screen. 


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The central hub

Fleet tracking software is the central hub for receiving and sending information to all fleet vehicles, equipment and operators. Powerful software facilitates rapid data exchange, transforming these streams of telemetry into usable information. The software stores detailed information which can be used for reporting, compliance, predictive analysis and tracking patterns and trends. The software allows users to interpret a wealth of telematics data, manage the fleet’s day-to-day activity and analyse results to assist in making informed business decisions.

Software as a Service

Software as a Service (SaaS) is a licencing and distribution model in which the provider makes the software available to customers over the internet on a prescription basis. For Teletrac Navman’s SaaS, the software installation is as simple as having an internet and obtaining a login. This also makes the product easily scalable, and able to be used on portable devices such as smartphones. Our developers regularly update and perform maintenance on the software at the back-end, so you don’t need an IT expert at your end.

What are the benefits of fleet management software?

Fleet management software manages processes, tasks and events related to heavy and light vehicles, machinery and specialised equipment. The software aids fleet managers with fleets large and small, mixed vehicle, special requirements and more. Third-party integrations with both hardware and software make the DIRECTOR platform a powerful tool for businesses across all sectors.

Vehicle management

Schedule vehicle maintenance — record and manage maintenance based on distance travelled, hours used or regular time periods.

Monitor machine health — receive and send alerts based on real-time machine diagnostics to avoid accidents and breakdowns.

Meet compliance regulations — track licencing and registration across all types of assets in the fleet.

Manage Road User Charges — purchase and track RUC licences, plus report and process off-road rebates.

Manage vehicle insurance — keep detailed records of insurance details and operator usage.

Analyse and manage costs — review data in reports and graphs to measure and understand costs.

Record asset inventory — keep track of number and type of vehicles, including each vehicle’s details.

Fuel usage — monitor and assess fuel usage across the fleet, and see where fuel is wasted through excessive idling, inefficient vehicles, and unnecessary journeys.

Driver management

Record driver licencing — manage classes, expiries and special provisions.

Oversee health and safety — review individual driver profiles, set boundaries and alerts for speeding, cornering and harsh braking.

Track driver hours — record driver’s work and rest time for accurate logbooks, invoicing and timesheets.

Run a vehicle pool — manage a pool booking system and analyse vehicle use.

Tracking and accident management

Accidents and fines — objectively handle and track incidents.

Tracking assets — gain real-time insight into where and how company vehicles and assets are used.

Geofencing — set boundaries for vehicles and assets entering or leaving a geographical area.

Telematics — combine and analyse data sets to understand fleet trends and where efficiencies can be gained.

Route planning — optimise routes to plan multiple deliveries, assign drivers, and avoid congestion and accidents.

Alerts — set real-time alerts to manage dangerous behaviour, stolen assets, potential hazards and issues.

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